QA Essentials

Essential components of every QA system will include –

  • Documented Quality Manuals including QA Policy statements
  • Documented HACCP plans
  • Support Documentation and procedures. Examples may include some or all of the following:
  • Cleaning schedules and procedures
  • Calibration schedules and procedures
  • Pest Control schedules and procedures
  • Corrective Actions procedures
  • Good Manufacturing Practices
  • Good Hygiene Practices
  • Approved Supplier Management
  • Business Continuity procedures
  • Internal Audit schedules and procedures
  • Document Controls procedures
  • Staff training schedules and procedures
  • Management Reviews

These components need to be tailored to specifically meet the requirements of the QA Standard which you are intending to meet; and your own business operations.

Certification audits involve reviewing all of these policies, procedures and records as verification of compliance.

Record Keeping

Record keeping is an essential part of all QA programs. Record keeping for all the above activities must be defined, accurately recorded and maintained for auditing purposes.

QA Auditors are obliged to assess compliance on the basis that “If it isn’t written down then it didn’t happen”.

Some of the types of records which you will be obliged to keep as part of your QA system will include –

  • Cleaning
  • Calibration
  • Product Testing
  • Spray Diaries
  • Equipment calibration
  • Maintenance records
  • MSDS – Material Safety Data Sheets
  • Product Specifications
  • Staff Training
  • Product Labelling
  • System Reviews

We assist all clients with establishing record keeping processes and can provide many examples of record keeping documents which are currently in use. We are also developing electronic record keeping applications which can be used on handheld PDA’s and smartphones which can be downloaded onto laptops or pc’s for permanent storage.

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